Position Summary Description:

This position works under the supervision of the Sr. Financial Accountant. The Accounting Administrative Assistant is responsible for assisting in all accounting functions and completing other special projects as needed.

Education and Job Requirements:

• High School diploma or general equivalency.
• At minimum, 2 years previous experience in A/P and bookkeeping, strong Excel skills
• Good verbal and written communication skills
• Ability and willingness to work flexible hours to meet staffing needs
• Miscellaneous projects as requested.

DUTIES, RESPONSIBILITIES AND PERFORMANCE CRITERIA:

The essential functions include, but are not limited to, the duties listed in this job description. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is a logical assignment to the position.

• Set up a weekly Medline Aging report by converting ship-to numbers to location numbers and copying and pasting any notes from the previous week's Aging report. (ACCT-AP-1.56)
• Update weekly Medline Aging report by highlighting paid invoices and making notes of email correspondence for the week. (ACCT-AP-1.57)
• Miscellaneous projects as requested.
• Match up A/P packing slips with invoices (needs procedure)
• Match up A/P invoices that are ready to be paid (needs procedure)
• Code packing slips with invoices. (needs procedure) voices that are ready to be paid. (needs procedure)
• Email the appropriate internal & external parties related to missing packing slips, credits, etc. (needs procedure)
• Prepare the Expenditure bank reconciliations accurately. (ACCT-BK- I .18)
• Office supply purchasing for THC is handled in a professional and accurate manner.
• Assists with maintaining the central supply room.
• Scan and destroy backup documents for bank reconciliations. (ACCT-MISC-1.01)
• Prepare deposits weekly.
• Key accounts payable invoices. (ACCT-AP-1.26)
• Make corrections on invoice batches after review. (ACCT-AP-1.20)
• Assists with problem solving and process improvement.
• Utilizes available resources effectively. Seeks assistance or direction when uncertain or unfamiliar with operations or procedures.
• Requires minimal supervision.
• Reports to work as scheduled. Consistently arrives and leaves on time. Unscheduled absence is not greater than three times per quarter. Gives proper notifications of requested time off in accordance with policy and procedure.
• Accepts other duties as required, willingly. Demonstrates follow through on assigned duties.
• Serves as a role model to other staff. Displays a positive attitude and fosters a team spirit within the office.
• Demonstrates “Customer Service” orientation to patients, families, physicians, referral sources and all staff, by treating everyone with courtesy, concern, respect and sensitivity.
• Communicates effectively with patients, visitors, staff, physicians and other I company personnel.
• Adheres to safety regulations; does not cause accidents by careless performance. Handles and operates equipment properly and carefully.
• Does not cause equipment failure through improper use.
• Demonstrates understanding of emergency procedures, fire drills and evacuation procedures on intemal/extemal disaster plans.
• Utilize proper telephone etiquette, giving name and office.
• Is pleasant and attentive, takes accurate notes and facilitates clarification of key information. Responds to requests promptly.